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Plan Administrator - BIAW - Reminders & Tips
Below are a few tips that will ensure applications and monthly payments are processed in a timely manner.
Please check the following before sending in the application:
Adding a New Employee or Rehired Employee:
- Information is clearly written
- Company Name and Group Number
- Employee's first and last name
- Social Security Number
- Date of Birth
- If adding dependents - dependents name(s) and date of birth
- Home address and phone number
- Prior Coverage information completely filled out (if applicable)
- Original Date of Hire (if applicable - date of rehire and/or transferred to fulltime)
- Hourly or Salaried
- Current Average Hours per week
- Beneficiary name, relationship, date of birth
- The employee has signed and dated the application
If the employee has written in a dependent then crossed off the dependent, have the employee initial next to the dependent they crossed off. This confirms the employee does not want to cover the dependent.
If you are faxing the application, be sure to send the original in the mail as we need to have the original on file. Keep the pink copy for your records.
Adding a Dependent:
Please be sure the employee fills out the employee section on the application (employee name, social security number and date of birth) so we can identify which employee is adding the dependent.
If you are adding a newborn, do not hold the application for a social security number, we can add the newborn without a social security number.
Monthly Payments:
Please enclose the yellow copy of the billing statement with your monthly remittance payment and write your group number/account number on the check.
To add or cancel employees and/or dependents you must use a change transmittal form as we need an authorized signature. Please do not write employee cancellations on your billing statement.
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